The Getting Things Done methodology would have us not date tasks at all and instead work through contexts that help us make decisions on what do to based on the resources available to us. If something must happen on a day, use a calendar instead.
My dated tasks had become a calendar in another form.
Typically I will add dates when when:
- The task is tracking something I’m waiting for. There will be a date for when the request is made and a date for when I require a response. Having said that, fewer waiting for tasks are getting a response date. I’ll catch that in my weekly review.
- In my role I have quite a number of task that recur weekly, fortnighly or monthly. As my calendar is for blocked time I don’t want to store these tasks there. Instead I have them as tasks with dates and I roll the dates over each time. These include reports I have to run, bank transfers I need to make, backups that have to occur etc. In total these tasks wouldn’t take more than 30 minutes in a day and it doesn’t matter when on that day they get done. This approach gets them out of my mind and into my trusted system.
I still find myself falling into the habit of adding due dates. It’s easier than remembering to look at the task list eah morning and trust myself.